Add a New Contract

Overview

There are two ways a new contract can be added to Contract Manager. First, a contract can be entered completely from scratch, with the user creating all strategies, tiers, and accessorials by hand. A contract can also be Cloned from an existing contract, which allows all of the rating information from the original contract to be copied into a new contract. This can dramatically reduce data entry workloads if multiple contracts with similar rating information need to be created.

Process

To Add a New Contract from Scratch:

  1. Perform a search for the contract. If any matching results are found, consult a supervisor before adding a new contract. See Search for a Contract for details.
  2. Click New.

To Add a New Contract by Cloning an Existing Contract:

  1. Perform a search for the contract to be cloned. See Search for a Contract for details.
  2. Click Clone.

The Contract Clone window opens. While duplicate values can be used for all fields in this window, it is not recommended; if all the identifying details are remaining the same, it is unlikely a new contract is needed. See Enter Contract General Details for details on each of these fields.

  1. Enter a New Reference number for the new contract, if needed.
  2. Enter a New Description for the new contract, if needed.
  3. Enter an Effective Date for the new contract.
  4. Select Original Contract Expires the Same Date if the new contract should expire at the same time as the original.
  5. Click Clone to create the new contract or Cancel to discard it.

Result

The new contract opens to the General Details tab.