Enter Weekly Fuel Prices

Overview

A fuel surcharge (FSC) is a rate applied in addition to standard Transportation rates. It is based the weekly average price of diesel fuel as reported by the U.S. Energy Information Administration. Fuel surcharges fluctuate with rise and fall of the published index.

The U.S. Energy Information Administration (EIA) publishes the average price of diesel fuel on a weekly basis. Contract Manager houses both the FSC specific to each customer and a copy of the weekly EIA fuel indexes. The EIA fuel index in Contract Manager needs to be maintained and updated on a weekly basis to accurately apply an FSC to each shipment rated in Optimiz.

Who Should Enter Weekly Fuel Prices?

Accounts Receivable is responsible for updating the weekly fuel prices every Monday afternoon, or on the day that the EIA publishes the new weekly price of fuel.

When Should I Enter Weekly Fuel Prices?

This task should be performed weekly on Monday by 6:00 pm. When a national holiday falls on a Monday, the fuel index will be published, and should be updated, the following business day.

Prerequisites

• User access to Contract Manager is required.

Process

To Enter a New Weekly Fuel Price:

1. Open http://www.eia.gov/petroleum/gasdiesel/ in any web browser.
2. Scroll down to the U.S. On-Highway Diesel Fuel Prices table.

3. In Contract Manager, click Maintenance.
4. Click Accessorials.
5. Click Enter Weekly Fuel Prices.

The Enter Weekly Fuel Prices window opens and displays the Fuel Table Summary tab.

6. Click New.

The New Fuel Prices tab opens.

7. Select the release date from the EIA website from the Effective Date date picker .
8. Enter the U.S. value in Average.
9. Enter the regional values in the field for each region.
10. Leave FCA/NATC as 0.
11. Click Save to confirm or Cancel to discard.

Result

The most recent EIA index is in the Fuel Table Summary.

To Edit Weekly Fuel Prices:

1. Click Maintenance.
2. Click Accessorials.
3. Click Enter Weekly Fuel Prices.
4. Click the entry to be changed.
5. Click Edit.
6. Change the Effective Date or index values as needed.
7. Click Save to confirm or Cancel to discard.

Result

The values for the selected entry are updated.